Notary Retainer for Contractors & Construction Companies
Every pay draw on an Illinois job comes with paperwork that has to be sworn: contractor’s sworn statements, and the lien waivers owners, lenders, and title companies collect before releasing money. When the person who signs is on a jobsite and the draw deadline is tomorrow, hunting for a notary costs you days of cash flow. A notary retainer puts a commissioned Illinois notary on a standing schedule at your office or trailer — and on call when a draw comes due.
- Built for: general contractors, subcontractors, and construction managers
- Coverage: on-site in Naperville & Chicagoland, plus nationwide Remote Online Notarization
- Billing: one monthly invoice, plans starting at $349/mo
Why a notary retainer makes sense for you
- Illinois’ Mechanics Lien Act requires the contractor’s statement to be in writing and “under oath or verified by affidavit” before the owner pays (770 ILCS 60/5) — that means a notary, every draw.
- Many title companies and construction lenders also require lien waivers from the GC and each sub to be notarized before funds are released.
- Your signer is rarely at a desk. We meet them at the office, the jobsite, or the trailer on a schedule built around your draw calendar.
- Out-of-town subs and suppliers can sign through Remote Online Notarization when the title company or lender accepts it.
Documents we notarize for you
- Contractor’s and subcontractor’s sworn statements
- Partial and final lien waivers (conditional and unconditional)
- Affidavits for draw requests and payment applications
- Releases of lien and related recorded documents
- Bid, bond, and prequalification affidavits
- Corporate resolutions and signature authorizations
Good to know
- Bring the forms with names and amounts already filled in — the notary cannot complete them for you.
- The person signing must be the one authorized to sign for the company and must appear with a valid government photo ID.
- Tell us your draw dates up front and we’ll schedule recurring visits around them.
How it works
- Call or text 847-436-5222 with your typical monthly volume and locations.
- We recommend a plan — scheduled on-site visits, remote online notarization, or both.
- Your team books signings with one point of contact; urgent requests get priority.
- You get one monthly statement instead of per-visit invoices.
More services on the same account
- On-site employee fingerprinting — School, park-district, and municipal jobs often require fingerprint background checks for workers on site.
- Remote-hire I-9 verification — Complete Form I-9 Section 2 for field hires as an authorized representative.
- Document pickup & delivery — Get signed waivers to the title company or lender the same day.
Frequently asked questions
Do lien waivers have to be notarized in Illinois?
The contractor’s statement under the Mechanics Lien Act must be sworn. Whether a lien waiver must be notarized is usually set by the owner, lender, or title company collecting it — many require it. Check their instructions; we notarize whichever documents they ask for.
Can you come to the jobsite?
Yes. On-site visits within our service radius can be at your office, the jobsite, or the trailer — wherever your signer is.
How is a retainer priced if Illinois caps the notary fee at $5?
The $5 cap applies to each notarial act. A retainer covers scheduled visits, travel, priority response, and remote-signing technology. Plans start at a flat monthly rate and are matched to your volume — call or text 847-436-5222 for a quote.
Can you also notarize remotely?
Yes. We are a commissioned Illinois Remote Online Notary, so any plan can add audio-video notarization for signers anywhere in the U.S. — useful when an owner, family member, or subcontractor is out of town. Confirm first that whoever receives the document accepts electronic notarization.
Do you prepare or fill in the documents?
No. A notary cannot draft documents, fill in blanks, or give legal advice. Have documents complete but unsigned; we verify identity, watch each signer sign, and complete the notarial certificate.
Other industries: Senior living & healthcare · Funeral homes · Property management & HOA. Need a one-time visit instead? See mobile notary or notary services.
Serving Naperville and nearby — Addison, Aurora, Bartlett, Batavia, Bellwood, Bensenville, Bloomingdale, Bolingbrook, Brookfield, Carol Stream, Crest Hill, Darien.