Notary Retainer for Property Management & HOA Companies
Board officers sign documents that have to be recorded, owners live out of state, and tenants and landlords need affidavits signed on short notice. A notary retainer gives your management company one commissioned notary for office visits, board meetings, and remote owner signings — billed once a month.
- Built for: property managers, HOA and condo management companies, and real estate investors
- Coverage: on-site in Naperville & Chicagoland, plus nationwide Remote Online Notarization
- Billing: one monthly invoice, plans starting at $349/mo
Why a notary retainer makes sense for you
- Documents that get recorded with the county — amendments, releases, and similar board-signed documents — need a notarized acknowledgment.
- We can attend board meetings so officers sign in one sitting.
- Out-of-state owners and investors sign through Remote Online Notarization instead of mailing originals back and forth.
- Tenant and landlord affidavits — such as residency affidavits some school districts ask for — get turned around quickly.
Documents we notarize for you
- Acknowledgments on recorded association documents
- Lien releases and related recorded documents
- Residency, occupancy, and landlord affidavits
- Owner authorizations and powers of attorney
- Estoppel and other certificates when the requester requires notarization
- Vendor and corporate affidavits
Good to know
- Have documents prepared by your attorney or the requesting party; we notarize signatures, not content.
- Each signing officer needs a valid government photo ID.
How it works
- Call or text 847-436-5222 with your typical monthly volume and locations.
- We recommend a plan — scheduled on-site visits, remote online notarization, or both.
- Your team books signings with one point of contact; urgent requests get priority.
- You get one monthly statement instead of per-visit invoices.
More services on the same account
- Employee background checks — Screen maintenance and on-site staff.
- Document shipping — Send signed originals overnight to lenders or owners.
- Document pickup & delivery — Same-day courier to the county recorder or attorney.
Frequently asked questions
How is a retainer priced if Illinois caps the notary fee at $5?
The $5 cap applies to each notarial act. A retainer covers scheduled visits, travel, priority response, and remote-signing technology. Plans start at a flat monthly rate and are matched to your volume — call or text 847-436-5222 for a quote.
Can you also notarize remotely?
Yes. We are a commissioned Illinois Remote Online Notary, so any plan can add audio-video notarization for signers anywhere in the U.S. — useful when an owner, family member, or subcontractor is out of town. Confirm first that whoever receives the document accepts electronic notarization.
Do you prepare or fill in the documents?
No. A notary cannot draft documents, fill in blanks, or give legal advice. Have documents complete but unsigned; we verify identity, watch each signer sign, and complete the notarial certificate.
Other industries: Contractors & construction · Senior living & healthcare · Funeral homes. Need a one-time visit instead? See mobile notary or notary services.
Serving Naperville and nearby — Addison, Aurora, Bartlett, Batavia, Bellwood, Bensenville, Bloomingdale, Bolingbrook, Brookfield, Carol Stream, Crest Hill, Darien.