Notary Services for Business — On-Site & Remote Notary Retainers
For Businesses in Naperville & Chicagoland — and Nationwide via Remote Online Notarization
If your business needs documents notarized regularly, a notary retainer from Efficient Biometrics gives you a dedicated, commissioned Illinois notary on call — without hunting for a notary every time a signing comes up. Choose on-site mobile notary coverage across Naperville, DuPage County, and the greater Chicagoland area, or nationwide Remote Online Notarization (RON) for your remote staff and out-of-state clients. One predictable monthly invoice, priority scheduling, and a real person who answers at 847-436-5222.
Who a Notary Retainer Is For
- Law firms & legal practices — acknowledgments, jurats, affidavits, powers of attorney, and estate documents, ready whenever a client signs.
- Title, escrow & real estate — fast, reliable notarization for closings, loan packages, and deeds, with same-/next-day priority scheduling.
- Senior living & healthcare facilities — recurring bedside and on-site notarization for residents and patients at care communities and hospices.
- HR & remote onboarding teams — remote-hire paperwork and notarized onboarding documents; pairs with our authorized-representative I-9 verification service.
How a Notary Retainer Works
- Pick your coverage. On-site (we come to your office or facility) within our Naperville-area service radius, remote online notarization nationwide, or both.
- Set a monthly plan. Each plan includes a set number of visits or sessions and notarial acts, with predictable monthly billing instead of per-visit invoices.
- Get priority scheduling. Retainer clients get preferred time slots, including evenings and weekends, and a single point of contact.
- One invoice. We track your usage and send one clean monthly statement — no chasing receipts for individual signings.
Corporate Notary Retainer Plans
Choose the coverage that fits your monthly volume. Illinois caps the notarial fee at $5 per notarial act; retainer pricing reflects scheduling, travel, priority availability, and response commitments — not the per-act fee. Call 847-436-5222 for a plan matched to your business.
For lower-volume offices that still want a notary on call.
- 2 scheduled on-site visits / month (within 15 miles)
- Next-business-day scheduling
- Up to 10 notarizations / month
For firms and facilities with frequent, time-sensitive signings.
- 4 on-site visits / month (within 20 miles)
- 4-business-hour response SLA
- Up to 30 notarizations / month
- Dedicated contact
For high-volume or multi-location operations.
- 8 visits / month or weekly on-site (within 30 miles)
- Same-day response SLA
- Unlimited standard notarizations
- Dedicated contact & monthly compliance summary
Any plan can add Remote Online Notarization (RON) for remote staff and clients anywhere in the U.S. — no travel required. Call or text 847-436-5222 to scope a plan or a custom volume.
Why Businesses Choose Efficient Biometrics
- Real, verifiable U.S. business. Commissioned Illinois notary with a listed address (682 Illinois Route 59, Naperville, IL 60540) and a phone number that a person answers — not an anonymous middleman.
- Commissioned Remote Online Notary. We can notarize on-site locally and remotely for clients across the country.
- Predictable, transparent billing. Monthly retainer, one invoice, no surprise per-visit travel charges.
- Priority for retainer clients. Preferred scheduling, including evenings and weekends.
- One vendor for more than notary. Fingerprinting/Live Scan, FBI background checks, apostille & document authentication, and I-9 verification under one roof.
How to Vet a Business Notary Provider
Before you put any notary on retainer, confirm they:
- Hold a current notary commission (and a Remote Online Notary commission if you need remote signings).
- List a real U.S. business address and a phone number a human answers.
- Carry E&O insurance and follow your state's ID and journaling requirements.
- Can commit to your turnaround times in writing.
Frequently Asked Questions
What is a notary retainer?
A notary retainer is a recurring monthly plan that gives your business on-call access to a commissioned notary — on-site, remote, or both — with priority scheduling and a set allowance of visits and notarial acts, billed as one predictable monthly invoice instead of paying per signing.
Can you notarize for our out-of-state office or remote employees?
Yes. We are a commissioned Remote Online Notary, so we can notarize documents for signers anywhere in the United States over a secure audio-video session — no travel required. This is ideal for remote hires and clients outside Illinois.
What areas do you cover for on-site (mobile) notary?
We provide on-site notary throughout Naperville, DuPage County, and the greater Chicagoland area. For clients outside our travel radius, our Remote Online Notarization retainer covers signings nationwide.
How is retainer pricing set if Illinois caps the notary fee at $5?
The $5-per-act cap applies to the notarial act itself. A retainer covers scheduling, travel, priority availability, and remote-signing technology — the convenience and reliability of having a notary ready when your business needs one. Plans are tailored to your monthly volume.
What documents do you handle for business clients?
Acknowledgments, jurats, affidavits, powers of attorney, loan and real-estate closing packages, corporate resolutions, and other business and legal documents permitted under Illinois law.
How do we get started?
Call or text 847-436-5222 and tell us your typical monthly volume and whether you need on-site, remote, or both. We'll recommend a plan and set up your retainer.
Need a one-time notarization instead? See our notary public & mobile notary services.