Commercial & Export Document Apostille
Invoices, packing lists, purchase orders and agreements — notarized and apostilled
In short: Export paperwork — commercial invoices, packing lists, purchase orders, and distributor or manufacturing agreements — often has to be notarized and apostilled before a foreign customs authority or bank will accept it. We notarize and apostille the whole set in one submission and return it anywhere.
Which export documents this covers
Commercial invoices, packing lists, purchase orders, bills of lading, and distributor, agency, or manufacturing agreements. When a foreign customs office, buyer, or bank asks for these to be authenticated, they must be notarized and then apostilled. (A certificate of origin and a certificate of free sale have their own pages, and can go in the same submission.)
Who needs this
Illinois exporters and manufacturers shipping abroad, companies satisfying a letter of credit, and businesses whose overseas partner or customs broker requires authenticated commercial paperwork before goods clear.
The one-stop, one-submission advantage
Because we are a notary and an apostille service, we notarize each document correctly for international use and submit them together to the Secretary of State — so a whole shipment's paperwork is authenticated in one pass, at a lower per-document cost, without the common failure of a notarization the state won't accept.
How it works — a 100% remote process
- Tell us what you need. Call or text 847-436-5222 or request a quote. We confirm exactly which document you have and where it's going.
- Send us your document. Mail or courier it to our Naperville office.
- We submit to the Illinois Secretary of State. Standard by mail, or we hand-carry it to the Chicago counter for expedited processing.
- We return it, tracked. Back to you or straight to your recipient, domestic or international, with status you can follow the whole way.
Cost & turnaround
Notarized commercial documents start at $99 per document (notarization included if done by us), with volume pricing when several go together; return shipping at cost, or you provide a prepaid label. Standard 5–7 business days at the state; expedited hand-carry typically 2–5 business days when a shipment deadline is tight.
Apostille or authentication?
A Hague Apostille Convention destination gets an apostille; a non-member country needs authentication and embassy legalization — we handle both and confirm which your destination requires. See apostille vs. authentication vs. legalization.
Why Efficient Biometrics
We're a licensed and insured service with a real, staffed office in Naperville (682 Illinois Route 59) — not a P.O. box — a notary on site, document-level tracking so you always know where your originals are, and local proximity to the Chicago Secretary of State counter for genuine expedited service. Call or text 847-436-5222.
Frequently Asked Questions
Can you apostille a whole set of shipping documents at once?
Yes. We notarize and submit them together in one pass, which lowers the per-document cost and keeps your shipment on schedule.
Our letter of credit requires apostilled documents — can you meet the deadline?
Yes. We can run the set on the expedited hand-carry track, typically 2–5 business days at the state, when a bank or shipment deadline is tight.
The destination country isn't in the Hague Convention — now what?
We handle the authentication step and guide you through embassy legalization for that country.